Duty slip
- The record of a single cab trip: vehicle number, driver, opening and closing kilometres, start and end times, charges like tolls and parking, and the customer's signature. Agencies bill clients and pay suppliers from it. Digital duty slip in Levart →
Logsheet (log sheet)
- A driver's running record of every trip a vehicle makes during a monthly contract, usually one line per trip with date, route, kilometres and times. The month's logsheet is what the contract invoice is raised from. Driver logsheet app in Levart →
Monthly fixed-vehicle contract
- An agreement where a client hires one or more cars with drivers for the month at an agreed rate, with a kilometre and hour allowance and charges for going over it. Common for corporate staff transport. Monthly fixed contracts in Levart →
On-call trip
- A one-off booking outside any monthly contract, such as an airport drop, a day in the city or an outstation trip, billed from a package. On-call trips in Levart →
Package (8 hours / 80 km)
- A rate card for a trip or a month: the base fare, the kilometres and hours it includes, and the charge for each extra kilometre and hour. '8 hours / 80 km' is the common local package. Packages & rate cards in Levart →
Outstation trip
- A trip out of the city that usually runs over several days. It is often billed as the daily package rate times the number of days, with the daily kilometre allowance pooled across the trip.
Night halt
- A charge for the driver staying overnight away from base on a multi-day trip. Agencies typically bill the client one amount and pay the driver another.
Driver allowance (driver bata)
- An amount paid to the driver for food and expenses on long or outstation trips, sometimes billed separately to the client.
Garage kilometres (dead kilometres)
- The distance a car runs from the garage to the first pick-up and back after the last drop. Whether it's billed depends on the contract.
Attached vehicle (supplier vehicle)
- A car owned by another operator that an agency hires in to serve its own clients, paying the supplier per trip or per month. Supplier & staff payments in Levart →
SAC 996601
- The GST services accounting code for renting a motor vehicle with an operator (driver), commonly used on cab and car rental invoices. Confirm the code and rate for your services with your accountant. GST invoicing in Levart →
CGST, SGST and IGST
- GST on a sale within your own state is split equally into central (CGST) and state (SGST) tax. On a sale to a client in another state, integrated GST (IGST) is charged instead.
Reverse charge (RCM)
- A GST arrangement where the client, not the agency, pays the tax to the government. The invoice shows the rate and a reverse-charge note but charges no GST.
TDS on transport
- Tax deducted at source by a corporate client before paying an invoice. The invoice total is reduced by the TDS amount.
Substitute vehicle
- A replacement car sent when a contract vehicle is unavailable for a day. The client is billed as usual; if the substitute comes from a supplier, that supplier is paid for it.
